Subcontractor Requirements
The following information is provided to advise you of some of our requirements relative to our Master Subcontract Agreement. This document does not intend to list all contract requirements, is in no way to be construed as an agreement to enter into a contract, and is provided only as an aid to your bidding process.
A copy of the Subcontract Agreement will be sent for electronic signature via DocuSign. Original Subcontract Agreements are not mailed. The Subcontract Agreement must be signed online.
Payment terms are thirty (30) days from receipt of invoice, on the 25th of the month following the end of the 30-day cycle, provided that work for said invoices has been properly performed in accordance with the Master Subcontract Agreement. Invoices submitted for work to be completed in the future are not accepted by this office. All invoices are due within 30 days of completion of work. Invoices received after the 25th will be processed for payment during the next pay cycle. Subcontractor should send all final payment requests within thirty (30) days of its completion of its work. Subcontractor’s failure to send a payment request within sixty (60) days after final completion of the project waives any and all claims by the Subcontractor. A completed W-9 form is required to process any payments.
Subcontractor is required to provide a copy of any and all applicable licenses (including but not limited to the Virginia Contractor's License, Georgia Contractor’s License, Tennessee Contractor’s License, etc.) to the Contractor prior to work commencing, and will maintain all required licenses during the time period of the Work Order as specified. Upon renewal of all applicable licenses, Subcontractor shall send Contractor a copy of renewal within 30 days of Subcontractor receiving. If Contractor does not receive updated proof of licenses or renewal of licenses, payment will not be released to Subcontractor per the timing of the payment policy but will be held until proof of current licenses is received. If the project is located in the Commonwealth of Virginia, Subcontractor agrees not to use an unlicensed second tier contractor to perform work. If Subcontractor uses unlicensed second tier contractors to perform work, Contractor reserves the right to terminate this Subcontract under the Commonwealth of Virginia Board of Contractors Rules and Regulations.
Prior to commencing the Work, Subcontractor shall procure, and thereafter maintain, at its own expense, until final acceptance of the Work or later as required by the terms of the Subcontract or any individual Work Order, insurance coverage required by the Contractor. At a minimum, and subject to modification in individual Work Orders, the types of insurance and minimum policy limits specified shall be maintained in a form and from insurers acceptable to Contractor as set forth below. All insurers shall have at least an A- (excellent) rating by A.M. Best and be qualified to do business in the state where the project is located.
The Subcontractor, at its expense, shall procure, carry and maintain on all operations hereunder insurance of the following types of coverage and limits of liability:
Commercial General Liability Insurance (including Premises & Operation, Independent Contractors, Blanket Contractual, Personal Injury, Products / Completed Operations Liability) on an “occurrence” form:
$1,000,000 Each Occurrence Limit (Bodily Injury and Property Damage)
$2,000,000 General Aggregate per Project
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal and Advertising Injury Limit
Business or Commercial Automobile Liability Insurance
$1,000,000 combined single limit per accident
The coverage must be applied to all owned, non-owned and hired autos used by the
Subcontractor.
Workers’ Compensation and Employers’ Liability Insurance
Coverage A: Statutory Workers Compensation Insurance for the state in which the subcontract Work is to be performed.
Coverage B: Employers Liability Insurance with minimum limits of liability as follows:
$500,000 Each Accident
$500,000 Each Employee for Injury by Disease
$500,000 Aggregate for Injury by Disease
Coverage C: Other States Insurance
Excess or Umbrella Liability
$5,000,000 Products/Completed Operations aggregate
$5,000,000 General aggregate
$5,000,000 Any one occurrence